Criterion 07: Student Assessment and Awards

Standard 7.1
Assessment strategy of student learning is considered as an integral part of programme design, with a clear relation between assessment tasks and the programme outcomes. 
  • For each degree, programme outcomes are developed in line with 12 categories referring to Bloom’s taxonomy as prescribed in the SLQF.

7.1.1

Student Handbook

Graduate profiles
  • The Faculty has developed By-Laws and Performance Criteria indicating how students are assessed in each degree programme.

7.1.2

By-Laws and Performance Criteria

University quality assurance policy.
  • The Faculty has adopted the university approved format for design of curricula and syllabus which shows learning objectives, outcome, ILO as per Bloom’s taxonomy, teaching learning methods, and assessments

7.1.3

Samples of syllabi of modules indicating ILO, and assessment methods.
  • At the beginning of each lecturer, students are briefed about assessment methods adopted in the particular module.

7.1.4

Sample of lecture notes showing assessment methods
  • Students are assessed in multiple ways, to comply with programme outcome, including continuous assessments, in-class tests, spot questions, presentations, practicals, and viva

7.1.5

 

Paper moderation form.

Samples of exam papers

Sample of assignments

Sample of evaluation sheets used in viva, presentation, industry visit interview
Standard 7.2
Assessment strategy is aligned to the specified qualification/level descriptors of the SLQF and SBS and requirements of professional bodies. 
  • All the undergraduate degree programmes offered by the Faculty come under SLQF Level 6.

7.2.1

letter sent to UGC regarding the SLQF level 7
  • Degrees are designed to develop students with the knowledge, practices/applications, theory/methodology as required by industry/professional bodies, and also to be able to get involved in research and development leading to postgraduate studies.

7.2.2

 

Sample of past Questions papers at all levels

Sample of answer scripts produced by students at each level.

Sample of the reports of first year hardware projects

Samples of reports of industry-based second year project demonstrating team spirit

Sample of Independent study-based review papers produced by   students.
  • The above requirements have been facilitated in multiple ways by meeting the expectations of industry/professional bodies, and doing different projects, and independent studies leading to building research skills. The students are encouraged to present and publish papers related to their projects.

7.2.3

 

Sample of reports of the final year research projects demonstrating the skills as an independent researcher.

Photographs from various projects

Samples of journals maintained by students during their industry training.  The monthly reports and the final industrial training report.

Samples of research publications done by students.

Evidence of students participating in competitions.
Standard 7.3
The Faculty/Institute has procedures for designing, approving, monitoring and reviewing the assessment strategies for programmes (incorporating all aspects of training including industrial training, clinical training etc.) and awards.
  • Procedures for designing, approving, monitoring and reviewing the assessment strategies are done at the Faculty level by the Faculty Curriculum Committee, Faculty Academic Committee and the Faculty Board.

7.3.1

 

Minutes of Curriculum Evaluation Committee meetings

Minutes of the Faculty Academic Committee meetings

Minutes of the Faculty Board meetings
  • The industrial training unit of the faculty closely works with the departments to identify industry placements, monitoring and assessing the students.

7.3.2

 

Industrial training weekly reports,

industrial visit reports.

Industrial traning student journals.
  • At the higher level, the Senate, Curriculum and Evaluation Committee, By-Laws Committee, IQAC, and the Council of the university are involved in improving and approving the assessment strategies.

7.3.3

Minutes of Senate meetings

Minutes of By-Laws committee meetings.

Minutes of the Council meetings

Minutes of IQAC meetings

By-Laws and Performance Criteria.
Standard 7.4
The Faculty/Institute reviews and amends assessment strategies and regulations periodically as appropriate and remains fit for purpose. 
  • The Faculty constantly reviews the developments in the computing sector and gets updated about the assessment strategies practiced in academia and industry.

 

7.4.1

Minutes of Faculty Academic Committee meetings related to minor/major amendments to assessment strategies

Minutes of the Faculty Board meetings related to minor/major amendments to assessment strategies

Minutes of the Senate meeting related to minor/major amendments to assessment strategies

Minutes of the Council meeting related to minor/major amendments to assessment strategies

Minutes of the curriculum and evaluation committee meeting related to minor/major amendments to assessment strategies

Minutes of the By-Laws committee meetings related to minor/major amendments to assessment strategies
  • Feedback related to assessment strategies are constantly gathered and minor amendments are periodically done for regulations. Major amendments are done after having meetings/workshops with stakeholders (FICB).

7.4.2

Minutes of FICB meetings
Standard 7.5
The Faculty/Institute ensures the weightage relating to different components of assessments are specified in the programme/course specifications. 
  • Each student is given a Faculty handbook which contains the weightage and the different components of assessments.

7.5.1

Student Handbook.

Moodle based assessments
  • The section “evaluation of performance” in the performance criteria also provides the necessary details on the different components of assessment and the gradings.

7.5.2

Performance Criteria.
  • The different evaluation/ assessment components are given in the details syllabus.

7.5.3

 

Detailed courses

Project evaluation

Industrial training evaluation

Past papers and assignments

Example paper cover sheet showing weights of the final evaluation
Standard 7.6
The Faculty/Institute adopts policies and regulations governing the appointment of both internal and external examiners and provides them with clear ToRs. 
  • The Faculty has adopted university policy on the appointment of internal/external examiners, examination paper preparation and the conduct of examinations.

 

7.6.1

 

Policy documents on appointments of external examiners ( Examiner/moderator list/ Faculty board minutes

Faculty board Minutes on the appointment of examiner moderator.

Senate Minutes on the appointment of examiner moderator.

By-laws of examinations (Handbook)

Appointment letters to examiners.
Standard 7.7
Faculty/Institute ensures that the reports from external examiners are considered by the examination board in finalizing the results. 

N/A

Standard 7.8
Students are assessed using published criteria, regulations, and procedures that are adhered to by the staff and communicated to students at the time of enrollment / recruitment. 
  • Academic calendar/ exam timetables have been developed for each degree programme and are communicated to students at the time of enrolment.

7.8.1

 

Examinations By-laws, Regulations and rules

Student’s Handbook.

Academic calendar of the faculty.

Exam timetables.
  • Course outline including assessment details is given to students on the first day.

7.8.2

Course outline presented on the 1st lecture

Documents given to students at the orientation
  • Past papers/sample answer scripts are uploaded to the Moodle

7.8.3

sample course modules available in the moodle
  • Mark sheets are generated centrally in accordance with the performance criteria.
  • Results are handled centrally by a MIS system.

7.8.4

Results are available in Learn-org.

Policy on Leave/Academic concession
  • Weightage for each question is shown in question papers

7.8.5

sample question papers
Standard 7.9
The Faculty/Institute ensures that staff involved in assessing the students are competent to undertake their roles and responsibilities and have no conflict of interest. 
  • The University/Faculty has developed By-Laws and performance criteria for each degree programme. The Senate has approved guidelines for Examination procedures.

7.9.1

By-Laws and Performance Criteria.

Manual for conduct of examinations (Code of ethics- Exam division)

https://sites.google.com/site/ugsdivisionfit/ has been developed to share information.
  • The University has developed a manual of procedure for all admin procedures and the faculty adhere with these guidelines. Instructions/guidelines are given timely.

7.9.2

Administrative manual of procedures.
  • Formats have been developed for question papers, mark sheets thesis/dissertation.

7.9.3

Guidelines for setting question papers

Sample question papers

Mark sheets from all three departments
  • Awardees are selected based on the Senate approved criteria.

7.9.4

criteria for awards
  • IBOE, EBOE are held prior to release results.

7.9.5

provisional result sheets,

BOE result summary
  • Periodic training is provided for the staff.

7.9.6

SDC’s training programme schedule (IT SDC programme)

SDC training summary of all staff members

SDC training summary of all staff members
Standard 7.10
Appropriate arrangements/adjustments/ facilities are made available by the Faculty/Institute regarding examination requirements for students with disabilities wherever relevant. 
  • The University has appointed a medical committee to cater to all requests for medical concessions/long term leave. The Exam  By-Laws has also included concessions for differently able students.

7.10.1

Minutes of Medical committee meeting
  • Floors are accessible for students with disabilities

7.10.2

Evidence of making facilities available to them. (Photos of entrance and washrooms) special tables for differently-abled students.
Standard 7.11
Students are provided with regular, appropriate and timely feedback on formative assessments to promote effective learning and support the academic development of students. 
  • Regular student-centered assessments are conducted in multiple ways, to comply with programme outcome, including continuous assessments, in-class tests, quizzes, presentations, practicals, and viva. One on one feedback is provided to students during viva session, practical sessions, project evaluation sessions.

7.11.1

 

Samples of mid semester examination papers

Proof of  provisional results display at departmental level for observation

Releasing of results to student profiles/formal display

Use of feedback to promote student learning

Examples for student centred assessments (quizzes, presentation/ group discussion/ practical classes)

Coursework and attendance viva

Documents on release of assessment results

Documents on result tracking (MIS)

answer script formats

IBOE records
  • Timely feedback on assessments are provided for the students.

7.11.2

Feedbacks on formative assessments

Sample of continuous assessments
Standard 7.12
The Faculty/Institute adopts well defined marking scheme, various forms of internal second marking (open marking, blind marking) and procedures for recording and verifying marks etc, to ensure transparency, fairness and consistency.
  • The Faculty has developed By-Laws and Performance Criteria indicating how students are assessed in each degree programme.

 

7.12.1

By-Laws and Performance Criteria for BSc (Hons) in Information Technology (IT)

And BSc (Hons) in Information Technology and Management (ITM)

Manual of examination procedures
  • Moderation forms for exam papers emphasize on the continents and assessment in terms of instruction, mark distribution.

7.12.2

 

Paper moderation form.

Samples of exam papers

sample answer scripts and mark sheets; (Moderator examiner mark sheet)
  • The university policy has been developed for missing answer script.

7.12.3

Policy on missing answer scripts (recommendation of sub committee on policy on missing answer scripts at university examination)

Reports of the sub committee to recommend a procedure for correcting already approved examination results
  • Students' requests are handled by a committee (FAC) at the Faculty level

7.12.4

Appeal form and minutes of Faculty Academic Committee Meeting
Standard 7.13
Graduation requirements are ensured in the degree certification process and the transcript accurately reflects the stages of progression and student attainments. 
  • The faculty adopts the university policy and guidelines for the preparation of the transcript and graduation requirements.

7.13.1

By-Laws and Performance Criteria for BSc (Hons) in Information Technology (IT)

By-Laws and Performance Criteria.

Manual of examination procedures

Sample transcripts;
  • Through the learning management system, the students can view the performance summary.

7.13.2

https://lms.mrt.ac.lk/
Standard 7.14
A complete transcript indicating the courses followed, grades obtained and the aggregate GPA/grades, and class (where appropriate) is made available to all students at graduation.
  • Information for obtaining degree certificates, academic transcript, and result sheets are given on the university learning management system. (learn.org) Supplication can be made online.

7.14.1

University links (https://lms.mrt.ac.lk/)

Sample transcripts
  • Staff is assigned to attend specific requirements of the students both in Welfare and Examination and Registration divisions of the university.

7.14.2

Sample graduation documents
  • Format has been developed for transcript indicating the courses followed, grades obtained and the aggregate GPA/grades, and class  obtained.

7.14.3

Manual of examination procedures
  • Annual graduation ceremony is conducted by the university to commemorate the accomplishments of the students.

7.14.4

Graduation list

Evidence of students receiving transcripts at graduation. (Photographs of the academic convocation)
Standard 7.15
Examination results are documented accurately and communicated to students within the stipulated time. 
  • When the marking is done for a particular examination, an internal BOE is conducted in each department and then the results will be submitted to the examinations division. Each department keeps the hardcopy and the softcopy in records of the results including the provisional display sheets and the details marks sheets. Examinations division will hold the BOE and examination results are handled centrally. Results submission progress is checked by the Senate.

7.15.1

 

Documents on faculty and senate level tracking system (result submission summary report)

BOE records

Senate records
  • Results sheets are also displayed at the departmental level for student observation

7.15.2

Provisional results display at the departmental level for observation

Releasing of results to student profiles/formal display
Standard 7.16
The Faculty ensures that the degree awarded and the name of the degree complies with the guidelines (qualification descriptor), credit requirements and detailed in the SLQF. competency levels (level descriptor) detailed in the SLQF. 
  • The University has established an Academic Development and Planning Committee under the Senate to consider all matters of academic planning and development.

7.16.1

Planning and Development Committee Minute

Faculty Boards Minutes
  • The Faculty has developed By-Laws and Performance Criteria indicating how students are assessed in each degree programme.

7.16.2

By-Laws and Performance Criteria
  • The three departments/ study programmes have undertaken subject /programme reviews. For each degree, programme outcomes are developed inline with 12 categories referring to Bloom’s taxonomy as prescribed in the SLQF.

7.16.3

Curriculum and course design for BSc (Hons) in Information Technology (IT) and BSc (Hons) in Information Technology and Management (ITM)

Samples of syllabi of modules indicating ILO, and assessment methods
Standard 7.17
The Faculty/Institute ensures the implementation of examination by-laws including those on academic misconduct, and strictly enforces them according to the institutional policies and procedures, in a timely manner.
  • The Faculty has developed By-Laws and Performance Criteria indicating how students are assessed in each degree programme.

7.17.1

By-Laws and Performance Criteria.
  • The examination offense is investigated by two independent committees.

7.17.2

Records of the committee of examination offense.

Committees of Inquiry and Standing Committee attend examination offense
  • The University has developed a policy for plagiarism and the faculty adheres with the same.

7.17.3

University plagiarism policy

 

 

 

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