Criterion 06: Learning Environment, Student Support and Progression

Common Standards

Standard 6.1
The Faculty adopts a student- friendly administrative, academic and technical support system that ensures a conducive and caring environment, and greater interaction among students and staff. 
  • Faculty has maintained student friendly administrative systems through the UGS, and Training Divisions.

6.1.1

Student Handbook

Job descriptions of

-   DUGS

-   Training Engineer

  • Faculty appoints academic advisors to support and maintain a caring and friendly learning administrative environment for students.

6.1.2

 

Academic advisor Job Description and list of academic advisors

Administrative structure reflecting interaction between students and staff

Meeting minutes of FQAC

Meeting minutes of Staff Student liaison
  • Faculty has maintained a Moodle to facilitate a conducive environment to support academic activities.

6.1.3

 

Academic Feedback

Moodle session during orientation programme
Standard 6.2
The Faculty/Institute identifies learning support needs for its educational programmes and methods of delivery and provides an effective learning environment through appropriate services and training programmes. 
  • Faculty has provided a Moodle to support education programmes which facilitates both online and face-to-face learning.

6.2.1

Moodle Usage reports

Moodle Training session for students in Orientation Programme

Training session for staff regarding Moodle feedback.

Meeting minutes of FB regarding Moodle upgrade.
  • Faculty frequently upgrades lecture halls and lab facilities to facilitate a conducive environment for learning.

6.2.2

Meeting minutes of Staff student liaising

Meeting minutes of FQAC
Standard 6.3
The Faculty/Institute offers all incoming students an induction programme regarding the rules and regulations of the institution, student-centred learning, outcome based education and technology-based learning. 
  • Faculty offers an orientation programme for all incoming students regarding the rules and regulations of the institution.

6.3.1

 

Orientation Timetable

By-Law No 15.

By-Law No 14.
  • Faculty arranges the student-centered learning activities throughout the programme as a part of the curriculum.

 

6.3.2

IN 3900 – Course Outline of Independent Study / Course Reports.

Activities during lectures (Poster preparation, group work details)

Course outlines of IN 1900 ICT Project

Course outline of IN 2900 Industry Project

Course outline of IS 2900 Projects on IT Applications

Course Outline of IN 4910 Comprehensive group project
  • Faculty offers workshops every year with the collaboration of foreign universities to support out-come based education.

6.3.3

Global workshop: Global Project Based Learning (GPBL) workshop organized by University of Moratuwa (UoM) and Shibaura Institute of Technology (SIT)
Standard 6.4
The Faculty guides the students to comply with the Code of conduct for students (Student Charter), discharge their rights and responsibilities and utilize services available in a prudent manner. 
  • Faculty provides the Student Handbook during the orientation programme which includes the code of conduct.

6.4.1

Student Handbook
  • Faculty assures the appropriate conduct of the students through the student-liaison meetings, QA meetings in addition to the university-level BRD activities.

6.4.2

Meeting minutes of FQAC

Meeting minutes of Staff student liaison

BRD meeting minutes

By-Law No 14.

By-Law No 15.
Standard 6.5
The Faculty/Institute guides the students to optimally use the available student support services and empower learners to take personal control of their own development (self- directed learning). 
  • Faculty provides a supporting environment such as Moodle services that facilitates the self-directed learning through course modules such as projects and independent study.

6.5.1

Course outline of IN 2900 Industry Based Project

Course outline of IS 2900 Projects on IT Applications

Course outline of IN 2900 Industry Based Project

Activities during lectures (Poster preparation, group work details)
  • Faculty provides conducive platforms by collaborating with foreign institutions to arrange and conduct international workshops and programmes that support self-directed learning.

6.5.2

MoU in between SIT and UoM

Shibaura Workshop Plan

Photos of student participation in the activities
  • During the orientation programme and throughout the academic programme, faculty conducts sessions for the students about available student support services in the university.

6.5.3

Orientation programme library session, Moodle sessions, Welfare division session, Student counsellor session.

Counselling statistics

Meeting minutes of Student counsellors meeting

Job Description of Academic Advising
Standard 6.6
The Faculty/Institute monitors/ evaluates student support services and uses the information as a basis for improvement. 
  • Faculty monitors the available teaching and supporting services mainly through FQAC meeting which provides procedures to complain and give feedback about the available teaching and technical services.

6.6.1

Meeting minutes of FQAC regarding student complaint box, complaint book, Lab maintenance

Meeting minutes of FB regarding the Moodle upgrade reports.
Standard 6.7
The Faculty/Institute provides ongoing training for users (students and staff) of common learning resources such as library, ICT, and language laboratories. 
  • Faculty provides ongoing training to students on common learning resources such as library facilities.

6.7.1

SDC training programme plan

Workshops regarding plagiarism software, Library workshop
  • Faculty offers English language laboratory classes to all students as a part of the curriculum.

6.7.2

Language training programmes details conducted by IDS department
Standard 6.8
The Faculty/Institute which offers professional/science based programmes, provides ongoing training for users (students and staff) of specialized learning resources such as clinical facilities, science-based laboratories, engineering workshops etc. 
  • Faculty provides three distinguished laboratory facilities.

6.8.1

Photos of IFS Networking, Artificial Intelligence,

Behavioral science labs.
  • Faculty facilitates engineering workshops by collaborating with foreign universities to provide the required engineering and manufacturing concepts to the students.

6.8.2

GPBL workshop organized by UoM and Shibaura
  • Faculty facilitates the staff to perform beyond the boundaries by arranging and encouraging the active participation in training programmes conducted by UGC and other institutions.

6.8.3

List of lecturers with CTHE, SEDA, and Awards received
Standard 6.9
The Faculty/Institute has appropriate infrastructure, delivery strategies, academic support services and guidance to meet the needs of differently abled students. 
  • Faculty facilitates differently abled students by providing appropriate infrastructures, and academic support services as per the guidelines of the UGC.

6.9.1

UGC Policy

Hostel Policy

Meeting minutes of FAC-Regarding the strategy and activities aimed at students with special needs.

Senate approved By-Law

Images of facilities such as Lift, Lab Spaces.
Standard 6.10
The Faculty/Institute’s library and its branches use ICT-led tools to facilitate the students to access and use information effectively for academic success, lifelong learning and gainful employment. 
  • Faculty provides ICT facilities to both staff and students under ICT strategies of the university.

6.10.1

Meeting minutes of ICT Strategy Committee

Turnitin/Urkund software facilities to check plagiarism

Moodle facility
  • Faculty provides ICT infrastructure -WiFi and Moodle facilities to access information for academic purpose and lifelong learning.

6.10.2

Infrastructure, and plans for application

WiFi facilities

Moodle Usage Statistics
Standard 6.11
The teachers in partnership with library and information resources personnel ensure that the use of library and information resources are integrated into the learning process. 
  • Academic courses include reference textbooks that are available in the library for access.

6.11.1

List of recommended textbooks for library.

Library training during orientation programme

Reference textbooks for course module
  • Faculty participates in library committee meetings to identify the required resources for the learning process.

6.11.2

Meeting minutes of Library meetings
  • Faculty responds to the surveys conducted by library to update the resources in the library.

6.11.3

Library survey reports
Standard  6.12 ,6.13 

  Programme Specific standard

Standard 6.14
The Faculty/Institute recognizes and facilitates academic interaction between the peer helpers/ mentors/ senior guides and students. 
  • Faculty provides a mentoring programmes.

6.14.1

Student participation records in mentoring programmes
  • Faculty facilitates students to organize Meetups and Guest Talks by inviting graduated senior students.

6.14.2

Student Participation Records  in guest talk and faculty meetups
  • Faculty enables peer interaction under academic activities as a part of the curriculum.

6.14.3

 

Classroom activities photos, group work

Mock-Interviews

Standard 6.15
Co-curricular activities such as sports and aesthetic programmes conform to the mission of the Faculty, and contribute to social and cultural dimensions of the educational experience. 
  • Faculty implements a friendly platform which encourages to organize aesthetic and sports activities -Ingenium, FIT Sixes, Freshers meet and Talent shows.

6.15.1

Faculty mission Handbook

Student union activities

FIT Sixes

Ingenium

Orientation Programme

Freshers meet

Freshers talent show
  • Faculty promotes co-curricular activities of the students by publishing in FIT Chronicle and UOM newsletter, and recorded in Staff-Student liaison meetings.

 6.15.2

 

FIT Chronicle Social activities pages

News items in the UOM news letter

Meeting minutes of Staff student liaison meeting
Standard 6.16
Students are equipped with career management skills along with soft skills empowering them to make informed career choices through the CGU. 
  • Faculty conducts Industrial Training programme and facilitates FIT Career Fair.

6.16.1

Physical and documentary evidence of CGU and the action plan

CGU Programme plan

CGU advisory meeting minutes

Minutes of CGU-Coordinators’ meeting.

Mentoring programme to improve soft skills.

 FIT Career Fair

Are U Ready programme
  • Faculty provides Industrial training programmes for students to empower themselves in both management and soft skills.

6.16.2

Industry Training Programme details 

Industry visits

Standard  6.17   

Programme Specific Standard

Standard 6.18
The Faculty/Institute has internalized the policies on gender equity and equality and ensures that there is no direct or indirect sex discrimination/harassment. 
  • University implements UGC GEE and SGBV policy by By-Law 487.

6.18.1

 

UGC SGBV

By-Law 487.

GEE Report sent to UGC
  • Faculty implements By-Law 487 in selecting batch-representatives.

6.18.2

Composition of the Batch Representatives
  • Faculty encourages the students to seek the advice of Academic Advisors and Student Counselors to report if there any direct or indirect sex discrimination/harassment.

6.18.3

Student Counselling Statistics

Job Description of student academic advisor

Standard  6.19 

Programme Specific Standard

Standard 6.20
The Faculty/ Institute is proactive in counselling the students to facilitate their progression from one level of a programme to another and for qualifying for an award and employment/advanced study. 
  • Faculty provides counseling services to students to qualifying for an award at local or international level.

6.20.1

Best Young Author at IEEE Region 10 Humanitarian Technology Conference, Dec 2018

First, Second, Third places- The Build-a-Robot Robotics Competition 2018, Inter-university competition organized by the IEEE WIE Affinity Group, University of Moratuwa

Finalist - RB Global Challenge conducted by
Reckitt Benckiser Group PLC, November 2018

Champions -IdeathonCodeSprint 4.0 organized by the Informatics Institute of Technology (2019)

STEMUp Most Valuable Volunteer (MMV) Award for the year 2019-2020
on 24th August 2019 at SLT Head Office, Colombo. STEMUp
  • Faculty collaborates with foreign institutions which enable students to progress in advanced study.

6.20.2

MOU and Photos Shibaura institute Japan Nagaoka University of Technology, Japan 

Collaboration between Riga Technical University, Latvia
  • Faculty monitors all academic and support services to ensure the employability of students.

6.20.3

Student Employability Survey

Physical and documentary evidence of a ‘student career guidance unit/service
Standard 6.21
The Faculty/ Institute facilitates the students who do not complete the programme successfully to settle with the fall back options available 

N/A

Standard  6.22

Programme Specific Standard

Standard 6.23
Faculty/institute promptly deals with students’ complaints and grievances, and delivers timely responses. 
  • Faculty deals with students’ complaints and grievances at FAC sent through Academic Advisors and at FQAC.

6.23.1

Meeting minutes of FAC

Minutes of Staff Student Liaison meeting

Meeting minutes of FQAC

Complaint Box

Complaint Book

 
  • Faculty responses to complaints and grievances are informed back to the students through academic advisors.

6.23.2

Meeting minutes of FAC Meetings

Academic Advisor meetings

 

Standard  6.24 Programme Specific Standards
Standard  6.24

Programme Specific Standards

 

Programme Specific Standards: B.Sc. (Hons.) in IT

Specific Standards 6.12 - B.Sc. (Hons) in IT
The Faculty/Institute maintains up-to-date records on student progress throughout a programme of study and provides prompt and constructive feedback about their performance. 
  • Faculty accesses LearnOrg which maintains up-to-date records of students.

6.12.1_IT

LearnOrg records and Exam marks
  • Academic advisors provide constructive feedback to students about performances and work-balance.

6.12.2_IT

Meeting minutes of FAC meeting with advisor recommendations.

Job description of academic advisor
Specific Standards 6.13 - B.Sc. (Hons) in IT
The Faculty/Institute promotes active academic/social interaction between the faculty and students. 
  • Faculty provides a conducive environment to organize social events, cultural events to encourage interaction between the faculty and students.

6.13.1_IT

Meeting minutes of Staff student liaison meeting

Photos of FIT Sixes

Pirith & Vesak

Blood donation

New year festival

Aswadduma
  • Faculty facilitates FIT Meetups and conducts E-gallala to encourage the interaction between staff and students.

6.13.2_IT

Photos of FIT Meetups

E-gallala

Meeting minutes of Staff student liaison meeting

Meeting minutes of Faculty Board Meeting

Specific Standards 6.17 - B.Sc. (Hons) in IT
Learning experience is enhanced through opportunities such as industrial placement/ internships/ work-based placements. 

6.17

 
  • Learning experience of students is enhanced by providing industrial training programmes in both IT and IT Services.

6.17.1_IT

Industrial training programme and Industry visits course outline

Industry based Project

Industrial training-student feedback
  • Faculty provides Internship programmes in collaboration with foreign universities for the students to give better learning experiences

6.17.2_IT

 

 

 

Evidence of Internships based placements.

  • Shibaura institute Japan
  • Nagaoka University of Technology, Japan 
  • Riga Technical University, Latvia

 

Specific Standards 6.19 - B.Sc. (Hons) in IT
The Faculty/Institute regularly and systematically gathers relevant information about the satisfaction of students with the teaching programmes/ courses offered and support services and the information is used in improvement. 

6.19

 
  • Faculty provides forums enabling students to give feedback on academic activities, and support services. Faculty responses are systematically recorded in respective meeting minutes.

6.19.1_IT

Meeting minutes of Staff student liaison meeting

Student representation in Faculty Board

Meeting minutes of FQAC
  • Faculty takes students' feedback anonymously for every teaching course in each semester at the mid and at the end of the semester. 

6.19.2_IT

Student feedback (Mid semester and End semester)

Student feedback - Orientation Mathematics & Statistics
  • Faculty executes a peer review programme to monitor the teacher’s reflection on student feedback.

6.19.3_IT

Peer Review feedback

 

Specific Standards 6.22 - B.Sc. (Hons) in IT
The Faculty/ Institute regularly monitors retention, progression, completion/ graduation rates, employment rates and per student cost in relation to national targets where available, and remedial measures taken where necessary. 
  • Faculty monitors progression, completion and graduation rates of students of each batch at the Graduation Board of Examination held with the Examination Division.

6.22.1_IT

Convocation documents

Minutes of Graduation Board

Analysis of student performance
Specific Standards 6.24 - B.Sc. (Hons) in IT
The Faculty networks with alumni and encourages alumni to assist students in preparing for their professional future. 
  • Faculty networks with both university alumni, and faculty alumni.

 

6.24.1_IT

Evidence of University/Faculty alumnus

Minutes of alumni committee

FITGA documents

ALUMORA documents
  • Faculty alumnus facilitates workshops, scholarships for preparing students for their professional future.

6.24.2_IT

Athwala scholarship programme

FIT Meetups


Programme Specific Standards: B.Sc. (Hons.) in ITM

Specific Standards 6.12 - B.Sc. (Hons) in ITM
The Faculty/Institute maintains up-to-date records on student progress throughout a programme of study and provides prompt and constructive feedback about their performance. 
  • Faculty accesses LearnOrg which maintains up-to-date records of students.

6.12.1_ITM

LearnOrg records Exam marks
  • Academic advisors provide constructive feedback to students about performances and work-balance.

6.12.2_ITM

Meeting minutes of FAC meeting

Job description of academic advisor
Specific Standards 6.13 - B.Sc. (Hons) in ITM
The Faculty/Institute promotes active academic/social interaction between the faculty and students. 
  • Faculty provides a conducive environment to organize social events, cultural events to encourage interaction between the faculty and students.

6.13.1_ITM

Meeting minutes of Staff student liaison meeting

Photos of FIT Sixes

Pirith & Vesak

Blood donation

New year festival

Aswadduma
  • Faculty facilitates FIT Meetups and conducts E-gallala to encourage the interaction between staff and students.

6.13.2_ITM

FIT Meetups

E-gallala

Meeting minutes of Staff student liaison meeting

Meeting minutes of Faculty Board Meeting

Specific Standards 6.17 - B.Sc. (Hons) in ITM
Learning experience is enhanced through opportunities such as industrial placement/ internships/ work-based placements. 
  • Learning experience of students is enhanced by providing industrial training programmes in both IT and IT Services.

6.17.1_ITM

Industrial training programme and Industry visits course outline 

Industry based Project

Industrial training-student feedback
  • Faculty provides Internship programmes in collaboration with foreign universities for the students to give better learning experiences

6.17.2_ITM

 

 

Evidence of Internships based placements.

  • Shibaura institute Japan
  • Nagaoka University of Technology, Japan 
  • Riga Technical University, Latvia
Specific Standards 6.19 - B.Sc. (Hons) in ITM
The Faculty/Institute regularly and systematically gathers relevant information about the satisfaction of students with the teaching programmes/ courses offered and support services and the information is used in improvement. 
  • Faculty provides forums enabling students to give feedback on academic activities, and support services. Faculty responses are systematically recorded in respective meeting minutes.

6.19.1_ITM

Meeting minutes of Staff student liaison meeting

Student representation in Faculty Board

Meeting minutes of FQAC
  • Faculty takes students' feedback anonymously for every teaching course in each semester at the mid and at the end of the semester. 

6.19.2_ITM

Student feedback (Mid semester and End semester)

Student feedback - Orientation Mathematics & Statistics
  • Faculty executes a peer review programme to monitor the teacher’s reflection on student feedback.

6.19.3_ITM

Peer reviewer feedback

Specific Standards 6.22 - B.Sc. (Hons) in ITM
The Faculty/ Institute regularly monitors retention, progression, completion/ graduation rates, employment rates and per student cost in relation to national targets where available, and remedial measures taken where necessary. 
  • Faculty monitors progression, completion and graduation rates of students of each batch at the Graduation Board of Examination held with the Examination Division.

6.22.1_ITM

Convocation documents

Graduation Board of Examination Minutes

Analysis of student performance
Specific Standards 6.24 - B.Sc. (Hons) in ITM
The Faculty networks with alumni and encourages alumni to assist students in preparing for their professional future. 
  • Faculty networks with both university alumni, and faculty alumni.

6.24.1_ITM

Evidence of University/Faculty alumnus

Minutes of alumni committee

FITGA documents

ALUMORA documents
  • Faculty alumnus facilitates workshops, scholarships for preparing students for their professional future.

6.24.2_ITM

Athwala scholarship programme

FIT Meetups

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